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BUSINESS ESSENTIALS

7 Tips for Managing Freelancers

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How can you build
a world-class team of freelancers?

Welcome to Sky's the Limit's business essentials guide, designed to help you understand 7 vital tips when considering adding freelancers to your team. Whether you're preparing to hire your first freelancer, or growing an existing team that supports your business, this guide will walk you through the 7 most critical areas you need to consider to be sure you and your prospective freelancers are a good fit.

How are Freelancers Different from FTEs?

As an entrepreneur, you may be considering both FTEs -- full-time employees -- and freelancers as you look to grow your business. Freelancers differ significantly from full-time employees. Freelancers operate as independent contractors, offering their services to multiple clients on a project-by-project basis, which contrasts with FTEs who are typically bound to a single employer with a fixed salary and benefits.

Are Freelancers right for your Business?

Freelancers expect and are entitled to a lot flexibility in their working hours, location, and project selection. They often tailor their work-life balance to their preferences. They know that flexibility comes with the absence of traditional employment benefits such as health insurance and paid leave. Freelancers are responsible for their own taxes, equipment, and training, making them a more variable but potentially cost-effective resource for businesses seeking specialized skills or temporary support without the long-term commitment of hiring an FTE. 

Introduction

In today's gig economy, leveraging freelancers' skills can be a game-changer for small businesses and emerging entrepreneurs. However, managing freelancers with diverse locations, work habits, and schedules requires a different approach than managing in-house staff. Here's a seven-tip guide to help you navigate this landscape effectively.

01. Clearly Define Your Project and Expectations


Before you even start looking for freelancers, clearly understand what your project entails and what you expect from them. This includes project scope, deadlines, deliverables, and any specific skills or tools required. A detailed project brief can save you a lot of time and confusion.

02. Choose the Right Freelancers


Not all freelancers are created equal. Look for freelancers who have the skills you need and a track record of reliability and professionalism. Platforms like Upwork, Freelancer, and LinkedIn can be great starting places. Pay attention to their portfolio, client feedback, and how well they communicate during the initial stages.

03. Communicate Clearly and Regularly


Effective communication is critical to managing freelancers successfully. Use tools like Slack, Zoom, or Trello to keep in touch, set expectations, and track progress. Regular check-ins ensure that everyone is on the same page and that any issues are addressed promptly.

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04. Set Up a Structured Workflow

Establish a structured workflow that includes timelines, milestones, and deliverables. This helps set clear expectations and allows for better progress tracking. Tools like Asana or Monday.com can help manage projects efficiently, giving you and the freelancer a clear view of what needs to be done and when.

05. Build a Relationship

Even though freelancers may not be full-time employees, building a positive working relationship with them is crucial. Show appreciation for their work, be respectful of their time, and be understanding of their perspective. A good relationship can lead to better quality work and long-term collaboration.

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Working with a mentor can make you 5 times more likely to succeed! Entrepreneurs who work with a mentor find that it's a great support to help get started, and mentors can also help you as you grow. Mentors have experience in business and can help connect you with information and contacts and avoid obstacles. Best of all, a mentor believes in you and your dream and will listen to any ideas or concerns you have. 

06. Handle Payments Fairly and Promptly

One of the biggest complaints freelancers have is about late payments. Be clear about payment terms from the start, and make payments promptly as agreed. This builds trust and motivates the freelancer to maintain a high standard of work.

07. Provide Feedback and Encourage Development

Offer constructive feedback throughout the project to help freelancers align their work with your expectations. Additionally, it encourages their development by providing opportunities for them to take on more challenging work or learn new skills. This can help them grow professionally and contribute more significantly to your projects.

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Pro-Level Tips for Managing Freelancers

  1. Leverage Skills and Flexibility: The wide range of skills and flexibility freelancers offer can really benefit your small business or entrepreneurial venture. Look for opportunities to introduce innovative solutions and adaptability to your projects.

  2. Foster Productive Relationships: Build a mutually beneficial relationship with freelancers with clear communication, respect, and appreciation for their work. This foundation is crucial for long-term collaboration and high-quality outcomes.

  3. Implement a Structured Approach: Adopt processes, tools, and procedures that allow you to support project management that includes detailed briefs, regular check-ins, and clear timelines. This strategy ensures that projects are completed efficiently and to a high standard, aligning with your business goals.

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